1. Log into Revision Assistant.

If you have an administrator and teacher account, you will be in teacher view when you log in. Switch to administrator view by selecting Administrator from the dropdown menu under your name in the header.

2. To create student accounts, select Students in the sidebar. To create teacher accounts, select Teachers.

3. Click the Create Multiple Accounts button.
4. Next, on your screen, you'll complete 4 steps (explained in the next section) to pick your password and account settings.

 

 

Checking Your spreadsheet (Step 1 of 4)

1. After clicking Create Multiple Accounts, you will see the Check Your Spreadsheet screen.
2. Click the Download Template button. Note: To make sure your file interacts with our system correctly, it's best to use the template we provided.
3. Fill out the spreadsheet with the user info listed on your screen.
4. Review your spreadsheet to make sure all the information you included is correct!
5. Save the spreadsheet to your computer with a descriptive file name. It's helpful if your file name lists the relevant grades and subjects, the date, and a file version number.

 

Selecting Account Creation Settings (Step 2 of 4)

1. Pick your Account Creation Settings.
2. Your screen will reveal more options to pick from depending on some of your selections.

3. Check out the Helpful Hints below to help you choose some of your settings.

   STUDENT Settings
   "Will students sign into Revision Assistant using emails?"
   Choose Yes if...	Students have and know their email addresses. You want students to be able to change their own password.
   Choose No if...	Students do not have or know their email addresses.
   "Are students allowed to receive emails?"
   Choose Yes if...	You want students to be able to reset their own password if they forget it.
   Choose No if...	You want to be the one to reset students' password.
   "Is there a suffix you wish to add to usernames to ensure they are unique?"
   Choose Yes if...	It's likely that a user (from any district) already has that name/username You want to add the same extra number, letter, etc. to all the new usernames you're trying to create from the file you're uploading
   Choose No if...	All of your students have unique names/usernames.

    

   TEACHER Settings
   "If a teacher’s account is already listed in another school, should they be added to this school, too?"
   Choose Yes if...	A teacher on your spreadsheet is a member of another Revision Assistant school in your district and they need to be a member of your school too
   Choose No if...	A teacher on your spreadsheet is/was a member of another Revision Assistant school in your district, but they should not be given membership at your school

    

 

Selecting Password Creation Setting (Step 3 of 4)

1. Choose your Password Creation Settings.
2. Your screen will reveal more options to pick from depending on some of your selections.

3. Check out the Helpful Hints below to help you choose some of your settings.

   STUDENT Settings
   "Do you want Revision Assistant to generate unique passwords for each new student account?"
   Choose Yes if...	You want Revision Assistant to generate random passwords You don't want to personally create unique passwords for each student You don't want to give each student the same login password
   Choose No if...	You are going to upload a spreadsheet with passwords You want Revision Assistant to give all students the same login password
   "Are students allowed to receive emails?"
   Choose Yes if...	You want students to be able to reset their own password if they forget it.
   Choose No if...	You want to be the one to reset students' password.

 

Uploading Your File (Step 4 of 4)

1. Click Select File to locate the file on your computer.
2. Select your spreadsheet. The upload will automatically begin after selecting a file. Almost done!

 

 

Right After Creating Accounts

1. If your file uploaded correctly, a "Success!" message appears. This means your accounts were created! Don't worry if you see an error message though. Check out Troubleshooting for help.

   Jot down the Upload ID you see on your screen after you upload your spreadsheet. Knowing it will help you find that file again on your Account Actions panel if you need to in the future.

2. To download new account info now, select Download File to get an Excel file.

3. To search in Revision Assistant for a user you just created...
   1. Select the user type in the side panel (teacher or student).
   2. Type the user's first name, last name, or username in the search bar.
   3. Ta-da! The information you're looking for will show up in the center panel.

 

 

In the Future

1. Log into Revision Assistant.

   If you have an administrator and teacher account, you will be in teacher view when you log in. Switch to administrator view by selecting Administrator from the dropdown menu under your name in the header.

2. Once you're in administrator view, select your desired school from the center panel.
3. To download a spreadsheet of previously created or rejected accounts...
   1. Scroll through the Account Actions panel until you find the Upload ID or filename.
   2. Select View Details. You will be taken to the Account Status screen.
   3. Select Download File. Your Excel file will start downloading immediately.

4. To search for users in Revision Assistant...
   1. Select the user type in the side panel (teacher or student).
   2. Type the user's first name, last name, or username in the search bar.
   3. Ta-da! The information you're looking for will show up in the center panel.

 

If you need to cancel an upload/delete new accounts, tell teachers or students not to log in. When a user logs in, their account will not be deleted when you bulk cancel/delete other new accounts. Accounts for anyone who logged in can only be deleted individually from your administrator page.

1. Log in and navigate to your administrator view from the dropdown in your header.
2. Select the school where you want to cancel an upload. The Account Actions panel will appear.
3. Scroll through the panel until you find the Upload ID or filename for the spreadsheet of accounts you want to cancel.
4. Select the Cancel Upload button on the right.
5. Select OK when your screen asks you if you're sure you want to delete accounts.

 

Your Password and Account Creation Settings must match your uploaded spreadsheet. Most error messages come from mismatches between your uploaded spreadsheet and the Password and Account Creation Setting you selected on your screen before you uploaded.

For example, if you selected "Yes [I wanted Revision Assistant to generate unique passwords]" but you uploaded a file with passwords already listed, our system will get confused and won't create your accounts.

 

• If there were errors in the columns of your uploaded spreadsheet, a message will show up on your screen and tell you how to fix the errors.
• If there were errors in the rows of your uploaded spreadsheet, a message on your screen will give you a link to a downloadable error report. You can also find the error report in the Account Actions panel.

 

1. Correct the mix-ups listed on your screen or the error report.
2. Save the file using a new name or version number.
3. Select the Upload Corrected File button on your screen. This will takes you back through the initial 4 upload steps.
4. When you get to the Upload Your File screen again, click Select File.
5. Find the updated version of your spreadsheet.
6. Click Upload File.
7. If the corrected file contained no errors, you should see a "Success!" message. Yay!
8. If not, breathe, and then follow the steps in this Troubleshooting section again.